Free invoice terms tool

Free Invoice Payment Terms Generator

Use this when you are creating an invoice but are not sure how to write clear payment terms, due dates, deposit notes, or late payment wording.

Client nameYour name or businessInvoice amountClient typePayment dueDepositLate payment notePayment methodTone

Suggested wording only. Review payment terms before sending.

Short invoice terms

Payment is due within 15 days of the invoice date. Payment can be made by card, bank transfer, or PayPal. If payment is delayed, a friendly reminder may be sent to confirm payment status.

Detailed payment terms

Payment terms

Client: Example Client
Business: Example Studio
Invoice amount: $1,200.

Payment is due within 15 days of the invoice date. Payment can be made by card, bank transfer, or PayPal.

No deposit is required for this invoice.

If payment is delayed, a friendly reminder may be sent to confirm payment status.

Because this is a new client, the terms are clear from the start to avoid confusion.

Please include the invoice number or payment reference when making payment.

Friendly note for client

Hi Example Client, these are the payment terms for the invoice. Payment is due within 15 days of the invoice date and can be made by card, bank transfer, or PayPal.

This tool runs in your browser. It does not send or store your payment terms.

Create an invoice with clear payment terms

Copy the payment terms and use Billtivo to create a clear invoice, send it to the client, and follow up if it remains unpaid.

Create invoice with these terms Generate a follow-up email

From clear payment terms to paid invoice

Turn clear payment terms into a paid invoice

Billtivo connects invoice terms, Pay Now, payment reminders, follow-up, and paid status.

Billtivo workflow from workspace to paid invoice

See the full workflow →

Related payment terms workflows

Connect payment terms to reminders and follow-up

These pages explain how payment terms, invoice follow-up, reminders, quotes, and service scope connect before and after billing.

Unpaid invoice follow-up

Follow up when an invoice is overdue without losing billing context.

Automatic invoice reminders for freelancers

Use reminders after clear payment terms are sent with the invoice.

Invoice payment follow-up software

Keep payment follow-up connected to invoices, reminders, and paid status.

Quote to invoice workflow

Start with a quote, confirm approval, then create the invoice.

Service quote template

Clarify scope, line items, pricing, and payment expectations before billing.

STEP 1

Choose when payment is due

Set whether the invoice is due on receipt, Net 7, Net 15, or Net 30.

STEP 2

Add deposit or late payment wording

Clarify any deposit requirement and what happens if payment is late.

STEP 3

Paste terms into your invoice

Copy the terms and create a clear invoice for the client.

FAQ

Invoice payment terms FAQ

What are invoice payment terms?

They are the rules that explain when the client should pay, how they can pay, and whether there is a deposit or late payment note.

What does Net 15 mean?

Net 15 means payment is due within 15 days of the invoice date.

Should I ask for a deposit?

For new clients or larger projects, a deposit can help reduce risk before work begins.

Is this legal advice?

No. These are practical invoice wording suggestions. Review your terms for your business and local requirements.